Job Title: Assistant to Vice President
Gender: Male
Job Location: Paragon City, Lahore
Job Title: Assistant to Director
Job Location: Paragon City, Lahore
Position Overview:
As a Personal Assistant to the Director, you will provide comprehensive administrative support to ensure the smooth operation of the director's office. You will be responsible for managing the director's schedule, coordinating meetings and travel arrangements, and handling confidential information with utmost discretion. Your role will be critical in enabling the director to focus on strategic priorities and efficiently manage their day-to-day responsibilities.
Key Responsibilities:
Calendar Management: Efficiently manage the director's schedule, including prioritizing and scheduling appointments, meetings, and conferences. Proactively handle conflicts and ensure the director is well-prepared for all engagements.
Communication and Correspondence: Act as the primary point of contact for the director, screening and prioritizing incoming calls, emails, and other forms of communication. Draft, review, and proofread correspondence, reports, and presentations on behalf of the director.
Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation. Prepare itineraries and ensure all travel arrangements align with the director's preferences and requirements.
Meeting Coordination: Arrange and coordinate meetings, both internal and external, including preparing agendas, collating materials, and organizing necessary logistics. Take accurate meeting minutes, follow up on action items, and maintain an organized record of all relevant documents.
Information Management: Maintain an effective filing system, both physical and electronic, to ensure efficient storage and retrieval of documents. Handle sensitive and confidential information discreetly, ensuring its security and appropriate dissemination.
Relationship Management: Build and maintain positive working relationships with internal and external stakeholders, including senior executives, clients, partners, and suppliers. Represent the director professionally and handle inquiries and requests on their behalf.
Special Projects: Assist the director in various special projects, research assignments, and initiatives. Conduct thorough research, collect data, and prepare comprehensive reports to support decision-making processes.
Office Administration: Provide general administrative support, including ordering supplies, coordinating office maintenance, processing expenses, and managing other ad hoc administrative tasks as required.
Qualifications and Skills:
Proven experience as a personal assistant or executive assistant, preferably supporting a senior executive or director.
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent written and verbal communication skills, with keen attention to detail.
Exceptional interpersonal skills, demonstrating professionalism and diplomacy in all interactions.
Proficiency in using productivity tools such as MS Office (Word, Excel, PowerPoint, Outlook) and calendar management software.
Ability to handle confidential information with discretion and maintain a high level of confidentiality.
Strong problem-solving skills and the ability to anticipate the needs of the director and proactively address them.
Flexibility and adaptability to changing priorities and a fast-paced work environment.
Apply on Email: career@digital-move.com
Job Type: Full-time
Salary: Rs60,000.00 - Rs70,000.00 per month
Ability to commute/relocate:
- Lahore: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have minimum experience of 1-2 years as Assistant to Director?
- Are to able to commute to the job location (Paragon City) in Lahore?
Experience:
- Personal Assistant to Director (Required)
Application Deadline: 30/05/2023
